# Manuscript Guidelines and Tutorials

Congratulations on having your proposal approved! We look forward to reading your final manuscript and hopefully approving it for publication. On this page, you will find everything you will need in order to upload your manuscript to your WordPress page and prepare it for final peer-review. Please review the guidelines first and then watch the tutorials below before you begin! You will also need to wait to receive emails with your VJIC WordPress and YouTube usernames and passwords.

Guidelines

Upload and refine your manuscript according to the submission guidelines below:

Word count: Text limited to 3,000 words. If more space is required please contact the VJIC editor. You are responsible for proof-reading and final editing of your text. >> Note: if you copy/paste from your application you may find random code. We suggest saving your text as a text file or RTF (.txt) and then copy/paste from your text file. RTF will hold the formatting of your text. If you are familiar with WordPress You will also find on your page editor an option (a little box with a “W” in it) which will allow you to copy/paste your text from your Microsoft Wordprocessor into a text box. This is not noted in the video tutorial<<
References: VJIC uses a plugin named “Footnote” that uses the APA format for referencing but organizes them as hyperlinks and in numeric order. Please the video tutorial #4 below. (APA Style Guide http://www.apastyle.org/)
Media files: *File names must begin with the author’s last name.
- images/graphics are limited to: gif, jpeg, jpg
- images uploaded at 72 dpi and no larger than 1500 pixels wide. If embedded full-size in the manuscript, the image must be no wider than 600 pixels. Please see the image tutorial (#2) below.
- video and animation: video and animation files are to be mp4 or mov format and must be uploaded to YouTube (NOT to the VJIC WordPress site). Please see the video tutorial (#3) below.
- audio: audio files are to be mp3 format and must be uploaded to YouTube (NOT to the VJIC WordPress site). Please see the video tutorial (#3) below for uploading instructions.

Embedding images, video, animations, and audio in your manuscript: VJIC encourages manuscripts that build arguments and positions using various media texts. The media texts are not always meant to illustrate an idea but to be part of the manuscript in building your argument or position. In this manner the reader’s experience and understanding is built upon a multi-format argument (text, image, video, sound).

Video Abstract: Each manuscript needs to have a video abstract (v-abstract) that will be placed on the issue’s table of contents page as well as the manuscript page. This v-abstract should not be more than 1 min. and needs to follow the guidelines above. The v-abstract should also be used to introduce you, the author, to the reader and may include comments on “Why you wrote this manuscript” and “What work have you addressed before in this area.” The purpose is to give the reader a better context for your work and to provide a platform to understand it. We suggest watching past videos on past issues.

Please see the video tutorial (#3) below.

Video Summary: Each manuscript also needs to have a video summary embedded at the end of the manuscript page. Like the v-abstract, this video summary needs to follow the guidelines above. Please see the video tutorial (#3) below.

Copyright: Manuscripts and media files remain under the ownership of the copyright holder. Authors agree to the archiving of their manuscripts and media files. Authors may not remove manuscripts and media files without permission from VASA. It is the author’s responsibility to request copyright permissions and provide a scanned copy to the VJIC editors.

Tutorials

Watch the videos below to learn about how to interface with WordPress to upload and format your manuscript for peer review and hopefully, for publication.

Tutorial 1: The Basics

(to watch the tutorial video larger, click the play icon and then click the “YouTube” icon in the bottom right corner):

How to log on the VJIC WordPress website.
How to update your profile.
How to find your manuscript page.
How to input and format the text of your manuscript.

>> Note: if you copy/paste from your application you may find random code. We suggest saving your text as a text file or RTF (.txt) and then copy/paste from your text file. RTF will hold the formatting of your text. If you are familiar with WordPress You will also find on your page editor an option (a little box with a “W” in it) which will allow you to copy/paste your text from your Microsoft Wordprocessor into a text box. This is not noted in the video tutorial<<

Tutorial 2: Images

(to watch the tutorial video larger, click the play icon and then click the “YouTube” icon in the bottom right corner):

How to upload an image, making sure that the title of your image starts with your last name.
How to add an image to your manuscript.
How to add a caption to your image in your manuscript.
How to show your image as a thumbnail.
How to show your image larger size.
How to make your image “clickable.”

Tutorial 3: Videos and Animations

(to watch the tutorial video larger, click the play icon and then click the “YouTube” icon in the bottom right corner):

How to access the VJIC YouTube Channel.
How to upload your video, audio, or animation to the VJIC YouTube Channel.
How to embed the video, audio, or animation directly into your manuscript at different sizes.
Please note that there is an error in the video below. The YouTube unique identifier codes are each 11 characters long, not 12 characters as stated in the video.

HTML Codes Referenced in Tutorial Above:

Please note… the ” have been a problem in the code.. WP replaces the ” with a different one not readable by youtube. You may have to replace all the ” in the code if it does not work.

To embed your video at a small size, right-aligned, with text wrapping around it (great for “talking head” videos), insert the following code into your HTML (replacing the “UXpi94E18N8” below with the unique code for your video):

To embed (small) left in your text:

To embed your video at a medium size, left-aligned, with text wrapping around it (great for videos that contain visual content that cannot be seen at the small size), insert the following code into your HTML (replacing the “UXpi94E18N8” below with the unique code for your video):

To embed right:

To embed your video at a large size, without text wrapping around it (great for your summary video or videos that contain very small visual content that cannot be seen at the medium size), insert the following code into your HTML (replacing the “UXpi94E18N8” below with the unique code for your video):

Tutorial 4: Referencing Using The “Text Footnotes Plug-In”

We have installed a plug-in that makes inserting text-based references ¹ very easy. In the “Visual” editing tab in WordPress (not the Text or HTML editing tab), just type your footnote inline in your page in square brackets like this:

We have installed a plug-in that makes inserting text-based reference[1 This is what we mean by a “regular” text-based reference.] very easy…

Independent of the number used, immediately after the first square bracket, a number will automatically appear (in order) as a small number where you inserted the code. The order of the code is as follows: square bracket, number, period, space, text and end bracket. The text will automatically appear as a reference/footnote at the bottom of the page, as shown in the example here. Please see the tutorial video below for a quick walk-through of this process.

Please contact vjic-helpdesk [at] vasa-project.com with any questions or concerns.

This is what we mean by a “regular” text-based reference. ↩

# Manuscript Guidelines and Tutorials

Guidelines

Tutorials

Editor